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Excerpt

The Accounts statements back office tab allow payment allocation to debtors and shows an overview of all debtors debtor's account balances per Administration; showing all invoices due and paid (based upon an invoice cut off date).

Tip

For detailed information and how to page for creating wire transfers and payment allocations see: Wire transfers and Payment allocations.

Info

To enable the Accounts statements back office screen, the following user role authorizations are required: WireTransfer command, BackOfficeOrder entity (view), Invoice entity (view), Payment entity (view, add, edit).

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Column

Description

Example

Administration - Totals

The Administration for this row, if the ‘Administration’ filter is not set, all activated Administrations that have unpaid invoices will show.

Debtor

The debtor name and contact number for the filtered Administration. If the ‘Administration’ filter is not set, then an ‘Administration’ column will show next to the debtor to show the total unpaid per Administration for a debtor; this results in multiple rows for a debtor.

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Amount not yet due

The total amount unpaid from invoices that are not yet due (defined by invoice date and the ‘Credit term in days’).

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Past due 1-30

The total amount unpaid from invoices past their due date (defined by invoice date and the ‘Credit term in days’) by 1 to 30 days.

Past due 31-60

The total amount unpaid from invoices past their due date (defined by invoice date and the ‘Credit term in days’) by 31 to 60 days.

Past due 61-90

The total amount unpaid from invoices past their due date (defined by invoice date and the ‘Credit term in days’) by 61 to 90 days.

Past due > 90

The total amount unpaid from invoices past their due date (defined by invoice date and the ‘Credit term in days’) by over 90 days.

Total unpaid

The sum of all amounts unpaid; including not yet due and overdue amounts.

Invoices

The count of unpaid invoices.

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Info

The Debtor Invoice Summary area has the following functions:

  • Debtor details: View debtor contact details and an Account summary of all due and paid invoice amounts

  • Debtor invoices: Show per row each invoice that is due (unpaid) and each invoice that has been fully paid.

  • Allocating payments: Allocate payment amounts to invoices to mark as fully paid.

  • Send reminders by email: Send by email a list of all due invoices with individual invoices attached. See How to send reminder emails for invoices due to debtors guide and demo video for sending invoice due reminders by email.

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Allocate payments

Info

Allocate payments: Payments created manually or via bank statement upload Allocating payments in the Account Statements page info:

  • The Account statements (Back office) pages gives an overview of all debtors invoices per Administration. Clicking on any debtor opens the debtor’s invoice summary allowing for payment allocations directly to an invoice.

  • The Account statements (Back office) page is suited for viewing all due invoices by debtor and quickly allocating received wire transfer payments created in the Payments (Back office)

screen can be allocated to invoices to mark them as fully paid
  • page to due invoices.

  • Debtor’s invoices will show based upon the Administration cut-off invoice date, this is set on activation. See Activating an Administration for more information.

Tip

See Account statements: How to allocate wire transfer payments to a debtor's invoices in the Accounts statements page for details how to page for allocating wire transfer payments in the Account statements page.

Send by reminder email for invoices due

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