NewContactEmailSubject / NewContactEmailBody

Contents:

Please note this setting is not available per FBO in the 'FBO Locations settings' page area. 

New contact email template variables

The following email template variables can be used in the email subject or body. Note: Only these variables will render for the email out.

Ensure that all variables start and end with a tilde '~' example: ~ActivationCode~

Variable name

Description

Example

Variable name

Description

Example

Address1

First line of the contact’s address. See ‘Address 1' field in contact.

1 Main Road

Address2

Second line of the contact’s address. See ‘Address 2’ field in contact.

Flat

AllowSendPaymentRequestByEmail

Indicates if the payment requests can be sent for the contact if it’s a debtor for an order. See 'Allow Send Payment Request By Email' field in contact.

TRUE

AocExpireDate

Expiry date for the AOC for the contact. See 'AOC valid until' field in contact.

01-Oct-22

AocNumber

AOC number for the contact. See 'AOC number' field in contact.

AOC1234

ArrivalNotificationRequired

Indicates if arrival movement messages are required. See 'Send arrival movement message' field in contact.

TRUE

BatchInvoice

Indicates if the contact’s orders are batched into a single invoice. See 'Batch multiple orders into a single invoice' field in contact.

TRUE

CarrierCode

Airline carrier code for the contact (this may be the airlines callsign). See ‘Carrier code’ field in contact.

TOPS

City

City for the contact. See 'City' field in contact.

London

ConsolidateInvoices

Indicates if the contact’s invoices are included in entry export files. See 'Include invoices in entry export file' field in contact.

TRUE

ContactId

Contact’s unique ID in GUID format.

8ccc3d69-e59a-4a15-8662-6176a9c46a6b

ContactNo

The accounting contact number for the contact. See ‘Contact number' field in contact.

101975

Country

Country name and code for the contact’s address. See ‘Country’ field in contact.

United Kingdom (GB)

CountryForVat

Country name and code for the contact’s VAT treatment. See ‘Country for VAT purposes’ field in contact.

United Kingdom (GB)

CountryId

Country’s unique ID in GUID format.

565e1f6e-b50a-45bf-86f6-30f68a3467eb

CountryIDForVatPurposes

Country for UK VAT’s unique ID in GUID format.

565e1f6e-b50a-45bf-86f6-30f68a3467eb

DateOfBirth

Date of birth of the contact, see ‘Date of birth’ field in contact.

Applicable to Person contacts only.

01-01-1980

DebtorReferenceNumberMandatoryID

 

25a092db-1b37-4752-a5a7-960e702bf0c6

DefaultDebtorOrderNo

Contact’s default debtor order number displayed on invoices. See 'Invoice reference number' field in contact.

CD123

Department

Department of the contact, see ‘Department’ field in contact.

Applicable to Person contacts only.

Operations

DepartureNotificationRequired

Indicates if departure movement messages are required. See 'Send departure movement message' field in contact.

TRUE

DisableCardOnFile

Indicates if payment cards on file can be stored against this contact. See 'Disable keeping payment cards on file' field in contact.

TRUE

Email1

The operational/front office email for the contact. See ‘Email 1 (Operations)’ field in contact.

ops@fboone.com

Email2

The accounting/back office email for the contact. See ‘Email 2 (Back office)’ field in contact.

accounts@fboone.com

Fax

Fax number for the contact. See ‘Fax’ field in contact.

01245 678952

Firstname

First name for the contact. See ‘First name’ field in contact.

Applicable to Person contacts only.

Adam

HasAocForAirsideVatExemptionPurposes

Indicates if the contact has AOC exemption for VAT; possible values are: ‘Unknown’, ‘No’, ‘Yes’. See 'Has AOC for airside VAT exemption purposes' field in contact.

TRUE

Initials

Initials for the contact. See ‘Initials’ field in contact.

Applicable to Person contacts only.

AM

IsActive

Indicates if the contact is marked as active. See ‘Is active’ field in contact.

TRUE

IsCrewMember

Indicates if the contact is marked as a crew member. See ‘Type of contact’ field in contact.

Applicable to Person contacts only.

FALSE

IsDebtor

Indicates if the contact is marked as a debtor. See ‘Type of contact’ field in contact.

TRUE

IsHq

Indicates if the contact is marked as a headquarter. See Add Headquarter - add/edit screen.

FALSE

IsOperator

Indicates if the contact is marked as a operator. See ‘Type of contact’ field in contact.

TRUE

IsOrganization

Indicates if the contact is an organization.

TRUE

IsPax

Indicates if the contact is marked as a passenger. See ‘Type of contact’ field in contact.

Applicable to Person contacts only.

FALSE

IsSupplier

Indicates if the contact is marked as a supplier. See 'Type of contact' field in contact.

TRUE

IsTripSupportProvider

Indicates if the contact is marked as a trip support provider. See 'Type of contact' field in contact.

TRUE

JobTitle

Job title for the contact. See ‘Job title’ field in contact.

Applicable to Person contacts only.

Support

Lastname

Last name for the contact. See ‘Last name’ field in contact.

Applicable to Person contacts only.

Marriott

MergeAttachmentsIntoInvoicePdf

Indicates if attachements should be merged into a single PDF. See 'Allow merging of invoice and supporting docs into 1 PDF' field in contact.

FALSE

Name

The official name for the contact. See ‘Organization name' field in contact.

Test Operator Ltd

NeedsReviewTypeId

Needs review type’s unique ID in GUID format.

802e6c6d-1308-44f9-8c15-7b72494ac81d

OperatorTypeId

Operator type’s unique ID in GUID format.

f136b67e-a7f2-4759-8da7-a40b4ec47d94

OverrideAutoAttachJsonToEmailInvoice

Indicates if the contact is overriding the Administration default for attaching the invoice JSON file when sending an invoice by email. See ‘Auto attach JSON file to email invoice’ field in contact.

FALSE

ParentOrganizationContactId

Parent contact’s unique ID in GUID format.

x12aasd88-casde-46as7-bd1-fasdasds67s

Phone1

The operational/front office phone number for the contact. See ‘Phone 1’ field in contact.

1234

Phone2

The accounting/back office phone number for the contact. See ‘Phone 2’ field in contact.

1234

RestrictedToFboLocationGroupId

Restricted to FBO location group’s unique ID in GUID format.

ce216588-cdee-46c7-b441-f030280d671f

Shortname

The operational short name for the contact. See 'Short name' field in contact.

Test Operator

Sita

SITA number for the contact. See ‘SITA’ field in contact.

ASDFG

Staffnumber

Staff number for the contact. See 'Employee number / staff number' field in contact.

Applicable to Person contacts only.

12345

State

The address state/county for the contact. See 'State' field in contact.

Greater

VatNo

VAT number for the contact. See 'VAT number' field in contact.

GB12345678

VatNumber

VAT number for the contact. See 'VAT number' field in contact.

GB12345678

WebsiteUrl

Website URL for the contact. See 'Website' field in contact.

fboone.com

Zipcode

The address Zip code/postal code for the contact. See 'Zip code' field in contact.

123456

NewContactEmailSubject example

1 New contact added: ~Name~

NewContactEmailBody example

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 New contact has been added in FBO One by user ~EmployeeDisplayName~ User Full Name and User Account: ~UserEmployeeDisplayName~. Contact details: - Name: ~Name~ - Shortname: ~ShortName~ - ContactNo: ~ContactNo~ Is this contact an: Organisation ~IsOrganization~ Debtor ~IsDebtor~ Operator ~IsOperator~ Supplier ~IsSupplier~ Address Details: ~Address1~ | ~Address2~ | Zipcode: ~Zipcode~ | City: ~City~ Email 1: ~Email1~ | Email 2: ~Email2~ Tel 1: ~Phone1~ | Tel 2: ~Phone2~ Fax: ~Fax~ Web: ~WebsiteUrl~ (you may want to change the ContactNo to match your accounting system) <a href="~ApplicationUrl~/contact.aspx?contactid=~ContactID~">~ApplicationUrl~/contact.aspx?contactid=~ContactID~</a>

Email example