Users (Administration)

The Users screen allows for creating and managing user login accounts.

Contents:

Functions

The Users page allows for the following functions:

  • Create and edit users: Create and manage user accounts for login into FBO One. See How to Create User Accounts – Private & Group.

  • Impersonate users: Allow impersonating users, allowing for access and authorization review.

  • Map OpenID Directory accounts to users: Map FBO One users to a external directory login to allow login through the external directory to FBO One. See OpenID Directories (Administration).

  • Add roles for authorizations to users: Add user authorization roles to user accounts for access to areas of FBO One. See Roles (Administration) and Authorizations (Administration).

  • Add private users to groups users: Add private users to group logins to allow for login from a single account, using passcodes for each action.

User accounts

The 'User accounts' table shows a list of all user accounts in FBO One.

Filters

  • FBO location: Filter users by their ‘Default FBO location’. Keep blank to show all users, including those with ‘Default OPS FBO location set’.

  • Show inactive users: Show users that are no longer active. Note: Inactive users (when ‘Is active’ is unchecked) will hide by default automatically.

  • Search: Free text search on all columns and rows in the ‘User accounts’ table. Tip: Partial matches will show, useful for searching by first name or email address.

Columns

The user must have authorization to all FBO locations in the OPS view.

  • Organization for audit log: Users are notified of changes in an order made by users from organizations different than their own, using an envelope icon in the Planboard. This notifies users of updates made by data links such as Flight Aware or NetJets. See Online Interfaces.

  • Email address: The email address for the account. This will display in the audit log, it’s also used for device authorization and password reset. See Device authorizations (Administration) and How to Reset a Password.

  • Is read-only: If ‘Yes’ the account has read only access only (based on roles assigned), with no access to make any changes.

  • Display times in UTC: If ‘Yes’ the account will display all times in UTC, if ‘No’ the local time (dependent on computer time settings) will show.

  • Is active: If ‘Yes’ the account is active and can be used for login. If ‘No’ the user will be hidden by default (see ‘Show inactive users’ filter) and can no longer be used.

  • Copy: The copy function allows for copying the user (adding a '(Copy)' suffix. Account fields are copied, along with assigned roles.

Note: Copied users do not copy ‘OpenID directory user accounts' or 'Groups the user account is a member of’ these will need to be added manually if applicable.

  • Impersonate: The impersonate function allows for temporarily impersonating the user. This is useful for reviewing access and authorizations for an account.

Note: Any actions performed while impersonating an account will show in the audit log as performed by the impersonated account. Multiple browser windows/tabs may cause conflicts when impersonating users, it is advised to use a single tab/window for impersonation.

Fields

  • Type: Drop down displaying either ‘Private’ or ‘Group’ user. See How to Create User Accounts – Private & Group.

  • User name: Free text to define the user name. Note: This must be unique.

  • Full name: Free text to define the full name for the account.

  • Password: Free text to define the password, warnings will show if the set password does not meet the validation minimum. See Password validations (Administration).

  • Default FBO location: Drop down displaying all FBO locations. See FBO locations (Administration).

  • Default OPS FBO location set: Drop down displaying all ‘OPS View for Multiple FBOs’. See How to view multiple FBO locations at once in the OPS page and OPS View For Multiple FBOs (Administration).

  • Organization for audit log: Drop down displaying all contacts.

  • Group member passcode: The group member password used to confirm an action when logged in as a group user account. Note: This must be unique, not shared, and should be short to allow quick changes.

  • Email address: Free text to define the email address for the account. Note: Email validation will check email format is valid.

  • Is read-only: Checkbox defining if a user has read-only access only.

  • Is active: Checkbox defining if a user is active or inactive.

OpenID Directory User Account

The ‘OpenID Directory User Account' table shows a list of all Open ID Directory mapped users for the user selected in the ‘User accounts’ table.

Columns

  • Directory: The directory used for this mapping. See OpenID Directories (Administration).

  • FBO One user: The FBO One user name and full name used for the mapping. Note: This will default to the selected user in the ‘User accounts’ table when adding a new row.

  • Directory user: The directory user exactly as shown in the referenced directory. This is the user name that will be used when login via directory is used.

  • Enabled: If ‘Yes’ the mapping is enabled and can be used for login.

  • Allow FBO One credentials: If ‘Yes' the FBO One user name and password can still be used for login. If set to ‘No’ the user account can only login via the directory, the original user name and password is disabled.

Fields:

  • Directory: Drop down of all available directories. See OpenID Directories (Administration).

  • Directory user: Free text to define the user name for the directory user.

  • Enabled: Checkbox defining if the directory user is enabled for login.

  • Allow FBO One credentials: Checkbox defining if the FBO One user name and password can still be used for login.

Roles granted to the user account selected above

The ‘Roles granted to the user account selected above' table shows a list of authorization roles added for the user selected in the ‘User accounts’ table.

Columns

  • User account: The user account selected in the ‘User accounts’ table.

  • Role: The role granted to the user. See Roles (Administration).

Fields

  • User account: Drop down of all users, this field will populate the current user selected in the ‘User account’ table. If changing the user account to a different user to the currently selected, it will disappear and will show when selecting the other user in the ‘User account’ table.

Note: Inactive users will show with a ‘(Inactive)' suffix.

Groups that the user account selected above is a member of / Members of the group user account selected above

The ‘Groups that the user account selected above is a member of' table shows a list of user groups the user selected in the ‘User accounts’ table is a member of. Note: If the type of user selected is ‘Group’, then this table will display all user members of the selected group user.

Group users, allow assigning individual login accounts to a group user account, such as a shared front-desk login. See Creation of a Group User Account and Group Members.

Filters

  • Search: Free text search, allowing search by user name or full name.

Columns

  • Group user:

    • If the selected user’s type is ‘Private’, then a list of all groups the user is a member of will show. Format: ‘Username (Full name)'

    • If the selected user’s type is ‘Group’, then a list of all user members for the group will show. Format: ‘Username (Full name)'

Note: Users that are inactive will show in the following format: ‘(Inactive) User name (Full name)’

Fields

  • Group user: Drop down of users to add for the selected user.

    • If the selected user’s type is ‘Private’, then a drop down list of all available group users will show.

    • If the selected user’s type is ‘Group’, then a drop down list of all non-group users will show.