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In this example, the Invoice Debtor option is used for the fuel contract.
AIR Card order in Front Office
Here is an example of an order with fees, fuel, and services. The operator, Test Aviation, has no special contracts or pricing agreements.
Payment will be made by a contract fuel card (AIR Card).
Notice below that after the Air Card is swiped, the amount due for the order changes. The system is making adjustments for any price agreements that are based on the form of payment (AIR Card) or the primary debtor associated with the form of payment (Air Card DOD DESC).
When the online payment is completed, the debtor on the order changes to the debtor associated with the form of payment. Only one payment transaction is required and the order is not split.
Here is an example of the receipt for the operator, with the prices for contract fuel hidden.
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AIR Card does not allow payment of multiple fuelings to process as one payment transaction. FBO One will automatically combine uplifts that occur within 60 minutes into one fueling. Additional uplifts outside the 60 minute window should be created as separate orders (or moved to a related order) and paid through a second credit card transaction. |
AIR Card order in Back Office
Once the order has been transitioned to the Back Office, it should be reviewed and approved for invoicing.
When the order is ready for invoicing, generating the invoice will automatically create separate invoices as required.
In this example, invoices are automatically created for the primary debtor (fees/services) and for the Invoice Debtor (fuel).
Resulting fuel invoice:
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Resulting fees/services invoice:
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Invoices are sent (as appropriate), booked, and exported in the typical manner.
Note that the appropriate form of payment is shown, along with the appropriate debtors.
The invoice amounts are assigned to the appropriate debtors in the export files.
When the invoices are generated, the order is automatically split to the appropriate debtors.
The Invoice Debtor split information can also be included in reconciliation reporting (requires Data Provider Settings value "IncludeSplitPayments=true" when designing report).
