The US Government Air Card is a form payment used by US government bodies such as the FBI, US Army and US Marines. In case fuel is sold to the US Government based on a direct contract with the government, the fuel will be paid directly by the US Government. Any other charges, such as landing fees, will be paid separately from the fuel, and by a different agency. In such cases, FBO One supports that all charges are processed in one go, using a single online payment transaction. Once the order is processed in the back office, FBO One generates separate invoices; one for the contract fuel and one for the retail handling services.
This document describes:
- how to setup FBO One to work in this manner
- how the AIR Card payment is taken in the front office and what the receipt for the captain looks like
- how the order is reviewed in the back office and how it is split into two invoices, and what each of those invoices looks like.
Setup
A single form of payment is created for a contract fuel card (for example, AIR Card).
A primary Debtor to charge is assigned, and Credit type set to Carnet.
The record for the primary debtor may contain contracts for handling and fuel products.
A contract can be edited to assign an Invoice Debtor, which will result in invoices being split to the correct debtor(s) during the Back Office process.
Settings for contract(s) to be split to an Invoice Debtor should include:
- Invoice Debtor
- Requires Carnet Payment
The option to invoice separately from other contracts should NOT be selected.
In this example, the Invoice Debtor option is used for the fuel contract.
